HR Service Pricing & Fee Reference

Compare the support your organization needs, understand what affects your quote, and review the operational fees below.

Your service agreement and written proposal define your subscribed services and pricing. The fee reference below is not a complete HR outsourcing package or an estimate of your total monthly cost.

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Start with the Services You Need

Discuss ongoing HR support, payroll services, wage and hour compliance, or a focused HR evaluation. Ask EG to identify the services included in your proposal, who performs each task, and any work that needs a separate scope.

What Affects Your Quote?

Workforce and locations: employee count, work states, entities, and locations.
Services and support: the combination of HR, payroll, compliance, training, and workforce systems you need.
Implementation: data migration, integrations, setup, and specialized configurations.
Ongoing processing: payroll frequency, additional agencies, off-cycle requests, and other applicable usage fees.

How to Compare the Total Cost

Request an itemized proposal showing recurring service charges, applicable minimums, implementation costs, optional work, and usage or pass-through fees. If pricing is per employee per month (PEPM), confirm how employee counts are calculated and when the monthly minimum applies.

When comparing providers, use the same headcount, service scope, locations, and time period. A payroll processing fee is not the same as a complete HR support price.

Comparing service models? Review HR Outsourcing vs. PEO to identify the responsibilities and costs to discuss before choosing a provider.

Get a Quote for Your Organization

Start a live chat with your approximate employee count, the states where employees work, the services you need, and your intended start date. An agent can collect your request so EG can discuss the appropriate scope and prepare a proposal. You do not need to share employee records or sensitive payroll data in the chat.

Already an EG client? Contact your EG representative to review your current agreement or a billing question.

Pricing & Fee Reference Guide*
Last Updated: August 2025

Fees

These operational and pass-through fees may apply based on system usage, configuration preferences, or employer-specific needs.

Item	Description	Rate Per
24-Hour Payroll	Submission push to process Next or Same Day	$50.00/Occurrence
ACH Manual Processing	Manual ACH processing	$35.00/Item
ACH Manual Reversal	Manual ACH reversal processing	$35.00/Item
After Hours Charge	After hours charge	$50.00/Occurrence
Agency Check(s)	Agency Check generation/printing by EG	$1.80/Each
Check Reprint	Reprint check by EG	$20.00/Each
Direct Billing/Splits Surcharge(s)	Billing split surcharge(s)	$10.00/Per location/EIN split
Direct Deposit Printed Wage Statements	Manual Printing of Physical wage statements by EG	$0.50/Each
EG Payroll Manual Submission Processing	Manual payroll submission outside of regular established pay cycle check dates	$75.00/Per payroll
EGPayroll Manual Tax Deposit Processing	Manual tax impound or tax agency payment processing	$35.00/Occurrence
Reverse Wire/Wire Drawdown Fee	Reverse Wire/Wire Drawdown processing fee	$5.00/Per file/Occurrence
EGTime Clock Support	Monthly connectivity for hardware integration	$25.00/Per clock for connectivity
New Employee Processing	Onboarding setup per employee in EGHR or EGPayroll	$12.00/Each
Next/Same Day ACH	ACH processing for next/same day due to submission push	$100.00/file/Occurrence
EG Payroll NSF Fee	First Instance of Insufficient Funds	$100.00/Each for 1st instance
EG Payroll NSF Fee - 2nd Incident	Second Instance of Insufficient Funds	$250.00/Each for 2nd instance
Returned Item Fee (Non-NSF)	First Instance of Item Rejection	$100.00/Each 1st Occurrence
Returned Item Fee (Non-NSF)	Second Instance of Item Rejection	$250.00/Each 2nd Occurrence
Monthly Payroll Tax Reporting/Filing-Add'l State/Agency	Monthly additional state/agency tax reporting/filing	$8.75/Per additional state/agency
Quarterly Payroll Tax Filing	Payroll tax filings	$13.00/Per Quarter for 1 Fed & 1 State
Quarterly Payroll Tax Filing-Additional State/Agency	Payroll tax filings	$8.75/Per additional state/agency
Quarterly Payroll Tax Amendment Filing	Quarterly Amendment filing	$150.00/Each
EGPayroll End-of-Year Filing	Federal/state payroll reports	$68.00/Per year for 1 Fed & 1 State
EGPayroll End-of-Year Filing Additional Agencies	Federal/state payroll reports	$60.00/Per filing/year
EG Payroll End-of-Year Amendment Filing	Year-end Amendment filing	$150.00/Each
W2 Processing	Year-end W-2 creation, printing, mailing	$9.02/Per W-2
W2 Reprint Processing Fee	Regenerate and reprint Form W-2	$10.00/Each

* Rates subject to change without notice.

Terms & Conditions

Minimums Apply: If calculated Per-Employee-Per-Month (PEPM) pricing falls below subscribed services’ monthly minimum, the minimum rate applies.
Scope of Service: Items listed may apply unless marked as “N/A” and are excluded from your agreement unless otherwise quoted.
Notice of Changes: Clients will receive a minimum of 30 days’ notice for any services agreement price adjustment or scope of service update. The above item rates are subject to change without notice.
Custom Projects: Any integrations, new module builds, or highly specialized configurations billed separately based on specific Scope of Work (SOW).
Pricing Validity: All pricing proposals are valid for 90 days from the issued date unless otherwise stated by Employer’s Guardian in writing.
Bundling Benefits: Multi-product clients may qualify for lower setup fees, bundled/discounted rates, and contract term flexibility.

Request a Custom Proposal or Service Review

Discuss your employee count, work locations, current setup, and the support you need. An agent can help arrange the next conversation about your scope and quote.

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For a review of existing services or a billing question, contact your EG representative or contact Employer's Guardian.